Every Message. Every Decision. One Platform.

Streamline decisions, track discussions, and work seamlessly with your management company—all in one professional platform.

Get Started

See How It Works

Real board communication in action—create forms, discuss issues, and reach decisions together

Back to Dashboard
Active

Pool Maintenance Budget Discussion

Sarah Chen - President
Created Oct 28, 2025
4 participants
4 responses

Form Details

Category
Budget & Finance
Priority
High - Requires Board Vote
Issue Description
Our pool equipment is showing signs of wear. The repair company provided a quote of $12,500 for resurfacing and new filtration system. This exceeds our maintenance budget by $3,000. We need board approval to allocate additional funds from reserves.
Proposed Solution
Approve $3,000 withdrawal from reserve fund to complete pool maintenance before summer season. This keeps our amenities safe and maintains property values.
Timeline
Work must be completed by April 15, 2025 before pool opening
Budget Impact
$3,000 from reserves (Total cost: $12,500)

Board Vote Required

This proposal requires a board vote. Cast your vote below to approve or reject the reserve fund allocation.

Yes - Approve 3 votes (75%)
75%
No - Reject 0 votes (0%)
Abstain 1 vote (25%)
25%
4 of 5 board members have voted (80% participation)

Vote Transparency

SC
Sarah Chen
Oakwood HOA - President
Oct 28, 2025 at 9:15 AM
Yes
MR
Michael Rodriguez
Oakwood HOA - Treasurer
Oct 28, 2025 at 10:32 AM
Yes
JL
Jennifer Lopez
Oakwood HOA - Secretary
Oct 28, 2025 at 2:45 PM
Yes
DW
David Wilson
Oakwood HOA - Board Member
Oct 29, 2025 at 8:20 AM
Abstain

Conversation4

SC
Sarah ChenCreator
President, Oakwood HOA
Oct 28, 2025 at 9:15 AM
I've reviewed the quotes with our management company. The pool is a key amenity and delaying this work could result in more expensive emergency repairs. I recommend we approve this now.
MR
Michael Rodriguez
Treasurer, Oakwood HOA
Oct 28, 2025 at 10:42 AM
I've checked our reserve fund balance. We have sufficient funds ($45,000 remaining after this expense). The withdrawal meets our reserve study guidelines. I support this motion.
JL
Jennifer Lopez
Secretary, Oakwood HOA
Oct 28, 2025 at 2:18 PM
Agreed. Can we also have the management company schedule this work to be completed before May? The pool opens Memorial Day weekend.
DW
David Wilson
Property Manager, Summit Properties
Oct 28, 2025 at 4:35 PM
Perfect timing on this decision. I'll coordinate with the contractor to begin work in early March, ensuring completion by mid-April. I'll also arrange for a final inspection before the pool opening. Will send updated timeline to all board members by Friday.

Add Response

94 / 10,000 characters You can edit responses within 24 hours
violation-photo.jpg
incident-report.pdf
budget-analysis.xlsx