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Board Meeting Minutes
Oakwood HOA
January 2, 2026
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Meeting Information
Meeting Date
Meeting Time
Meeting Type
Regular Board Meeting
Special Meeting
Emergency Meeting
Annual Meeting
Executive Session
Location
Attendance
Board Members Present
Sarah Chen (President), Michael Rodriguez (Treasurer), Jennifer Lopez (Secretary), David Wilson (Board Member)
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Absent Members
Robert Kim (Vice President) - excused
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Quorum Present
Meeting Proceedings
Call to Order Time
Previous Minutes Approved
Yes - Approved as presented
Yes - Approved with amendments
Tabled for next meeting
Not applicable
Agenda Items
1. Call to Order and Roll Call 2. Approval of Previous Meeting Minutes 3. Treasurer's Report 4. Pool Maintenance Budget Discussion 5. Landscaping Contract Renewal 6. Resident Concerns 7. New Business 8. Adjournment
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Meeting Minutes
Detailed Meeting Minutes
TREASURER'S REPORT: Michael Rodriguez presented the financial report. Current operating balance is $45,000 with reserves at $180,000. All assessments are current with the exception of two units on payment plans. Motion to accept the Treasurer's report made by Jennifer Lopez, seconded by David Wilson. Motion passed unanimously. POOL MAINTENANCE DISCUSSION: Sarah Chen presented the pool maintenance proposal. The contractor quoted $12,500 for resurfacing and new filtration system, which exceeds the maintenance budget by $3,000. After discussion, the board agreed that the work is necessary before summer season. Motion to approve $3,000 withdrawal from reserves made by Michael Rodriguez, seconded by Jennifer Lopez. Vote: 4-0 in favor. Motion passed. LANDSCAPING CONTRACT: The current landscaping contract expires in March. Three bids were reviewed. Motion to renew with current vendor at a 3% increase made by David Wilson, seconded by Sarah Chen. Vote: 4-0 in favor. Motion passed. RESIDENT CONCERNS: No residents were present to address the board. One written complaint about parking was received and will be addressed by management.
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Motions & Votes
Motions and Voting Results
MOTION 1: Accept Treasurer's Report - Made by: Jennifer Lopez | Seconded by: David Wilson - Vote: 4-0 in favor | PASSED MOTION 2: Approve $3,000 Reserve Withdrawal for Pool Maintenance - Made by: Michael Rodriguez | Seconded by: Jennifer Lopez - Vote: 4-0 in favor | PASSED MOTION 3: Renew Landscaping Contract with 3% Increase - Made by: David Wilson | Seconded by: Sarah Chen - Vote: 4-0 in favor | PASSED
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Action Items & Follow-up
Action Items
1. Schedule pool maintenance work for March - Management Company - Due: Feb 15 2. Send landscaping contract renewal letter - Secretary - Due: Jan 15 3. Address parking complaint with Unit 204 - Management Company - Due: Jan 10 4. Distribute meeting minutes to all board members - Secretary - Due: Jan 5
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Announcements
The annual HOA picnic is scheduled for May 15th at the community pool area. Volunteers are needed for the planning committee.
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Meeting Close
Next Meeting Date
Adjournment Time
Minutes Recorded By
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